Accounting
A full double-entry ledger that stays in step with sales, purchases and payments.
Chart of accounts#
Where Accounting → Chart of accounts
Permissions accounting.view accounts.view
| Field | What it does |
|---|---|
| Code and Account Name | For example 1010 and Cash on Hand. |
| Type | Asset, Liability, Equity, Income or Expense. |
| Normal Balance | Debit or credit. |
| Parent Account | Nest accounts, or leave as top-level. |
| This is a cash or bank account | Makes the account available as a payment account. |
| Status | Active or inactive. |
Accounts marked system cannot be deleted. The page counts total accounts, assets, liabilities and active accounts.
Account mappings#
Where Accounting → Account mappings
Tells Qorex which ledger account each type of transaction posts to. A mapping has a Module, a Transaction Type and a Chart of Account. The page shows how many Recommended Missing mappings remain. Import columns: module, transaction_type, account_code.
Journal entries#
Where Accounting → Journal entries
Permissions journal-entries.view journal-entries.create accounting.manual-journal
Most entries are created for you by sales, expenses, income and transfers. Post a manual entry for anything else: give a description (for example “Record August rent payment”), then add Lines each with an Account and a debit or credit. Total debit must equal total credit. Filter by account and by source: Manual, Sale, Expense, Income, Transfer.
Financial statements#
| Statement | What it shows |
|---|---|
| General ledger | Every transaction for an account, with running balance. |
| Trial balance | Debit and credit totals per account as of a date, with a status. Hide zero-balance accounts, filter by type, open an account's transactions. |
| Profit and loss | Income and expenses for a period with net income, net margin and % of revenue. Switch on Compare to previous period. |
| Balance sheet | Assets, liabilities and equity as of a date. |
| Cash-flow statement | Money in and out for a period. |
Every statement can be exported or printed.
Accounting health#
Where Accounting → Accounting health
Runs checks across your books and reports each as passed, warning or failed, with details and a link to the page that fixes it. Press Recheck Now after you make a change.
Fiscal years and locking#
Where Settings → Fiscal year
Permissions accounting.close-period
Choose the active fiscal year, lock entries through a date so earlier periods cannot change, soft-close a period, or reopen it. Locking protects your reported numbers.
Document numbering#
Prefix, digits and next number for each document type (invoices, purchases and others) are set under Settings → Numbering. The invoice layout is in Settings → Invoice.